Falmouth Golf Club Golf Club  

Children and Young People  Safeguarding Policy and Procedures  

Contents 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Safeguarding Policy Statement 

Procedures: 

1. Recruitment and training 5 2. Complaints, concerns and allegations 6 3. Flow Charts 9 4. Emergencies and incidents 11 

5. Supervision 12 6. Good Practice Guidelines 12 7. Useful Contacts 16 Supporting Documents 

1. Volunteer/Staff Job Application form View 2. Self-disclosure View 3. References View 4. Code of Conduct for coaches and volunteers View 5. Code of Conduct for Young Golfers View 6. Code of Conduct for Parents/Carers View 7. Managing Challenging Behaviour View 8. Incident Report Form View 9. Accident Report Form View 10. Junior Profile and Parental Consent Forms View 11. Photography Consent View 12. Parental Guidance View 13. Managing Young People on Away Trips View 14. Social Media Guidance View 15. Whistleblowing Policy View 16. England Golf DBS Flowchart View 17. Categories of Child Abuse View 18. Club Welfare Officer Poster View 19. Safeguarding Children and Young People – a short guide for club members View 20. Photography Policy View

21. Anti-Bullying Policy 

View

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Children and Young People Safeguarding Policy  

Introduction  

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Everyone working with children and young people has a responsibility for keeping them safe,  irrespective of their role, whether they are paid members of staff or volunteers.  

Falmouth Golf Club is committed to ensuring that the sport of golf is one within which all  participants can thrive in a safe environment and that all children and young people have an enjoyable  and positive experience when playing golf.  

Key principles  

 The welfare of children is paramount.  

 A child is defined by law in England and Wales as a person under the age of 18 years.  

 All children, regardless of their Age, Race, Religion or Belief, Disability, Gender identity or Sexual  Orientation, have the right to protection from abuse.  

 All concerns and allegations of abuse and poor practice will be taken seriously and responded to  swiftly and appropriately.  

 All children have the right to be safe.  

 All children have the right to be treated with dignity and respect.  

 Falmouth Golf Club will work with children, their parents/carers and external organisations to  safeguard the welfare of children participating in golf.  

 We recognise the authority of the statutory agencies and are committed to complying with Local  Safeguarding Children Board Guidelines (LSCB), Working Together under the Children Act 2004,  and any legislation and statutory guidance that supersedes these.  

 Falmouth Golf Club is committed to working in partnership with other key UK Golf Bodies to  continually improve and to promote safeguarding initiatives across the sport.  

 Falmouth Golf Club owes a legal duty of care to children on their premises or engaged in their  activities. That duty is to take reasonable care to ensure their reasonable safety and the duty is  higher than it would be for adults.  

Objectives  

Falmouth Golf Club aims to:  

 Provide a safe environment for children and young people participating in golfing activities and try  to ensure that they enjoy the experience.  

 Ensure robust systems are in place to manage any concerns or allegations. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 Support adults (staff, volunteers, PGA Professionals, coaches, members and visitors) to  understand their roles and responsibilities with regard to their duty of care and protection of  children.  

 Provide appropriate level training, support and resources for staff, volunteers & coaches to make  informed and confident responses to specific safeguarding issues and fulfil their role effectively.  

 Ensure that children and their parents/carers are informed and consulted and, where appropriate,  fully involved in decisions that affect them.  

 Reassure parents and carers that all children and young people will receive the best care possible  whilst participating in club activities and communicate Policy and Procedure to them through  website/letter/consents.  

Responsibilities and implementation  

Falmouth Golf Club will seek to promote the principles of safeguarding children by:  

 Reviewing their policy and procedures every three years or whenever there is a major change in  legislation. Guidance from England Golf will be sought as part of the review process.  

 Conducting a risk assessment of club activities with regard to safeguarding and take appropriate  action to address the identified issues within suitable timescales.  

 Using appropriate recruitment procedures to assess the suitability of volunteers and staff working  with children and young people in line with guidance from England Golf.  

 Following National Governing Body (NGB) procedures to report concerns and allegations about  the behaviour of adults and ensuring that all staff, volunteers, parents and children are aware of  these procedures.  

 Directing staff, volunteers & coaches to appropriate safeguarding training and learning  opportunities, where this is appropriate to their role.  

1. Recruitment and training  

Falmouth Golf Club will endeavour to ensure that all volunteers and staff working with children and  young people are appropriate and suitable to do so, and that they have all the information they  require to undertake their job effectively and appropriately.  

Each role which involves an element of responsibility with regard to children, particularly those  involving the regular supervision of children, whether voluntary or paid, should be assessed by the  recruiting body to establish which qualifications, checks and other requirements are necessary.  

These will include the following:  

 An application form (Appendix 1)

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 A self-disclosure form (Appendix 2) 

 References from 2 people (Appendix 3) 

 A signed Code of Conduct (Appendix 4) 

 A Disclosure & Barring Service (DBS) check on people involved in ‘regulated activity’ with  children (Guidance on Regulated Activity & DBS- Appendix 16)  

Details of the requirements and the qualifications and checks of individuals will be recorded by the  Club Welfare Officer/Secretary/Manager who will also hold copies of the necessary Safeguarding and  Protecting Children (SPC) certificates. The nominated person will possess all relevant and  appropriate contact details of all staff / volunteers and other relevant bodies.  

All staff, volunteers & coaches will be offered access to appropriate child protection training.  Falmouth Golf Club recommends attendance at the UK Coaching Safeguarding and Protecting  Children (SPC) workshop and will ensure that all volunteers and staff who have significant contact  with children attend. An online UK Coaching refresher course should be completed and repeated  every three years for those involved in “Regulated Activity.”  

All staff, volunteers & coaches working with children and young people will be asked to read and  become familiar with Falmouth Golf Club Safeguarding Policy and Procedures.  

All staff, volunteers & coaches involved with children and young people will be asked to read  Falmouth Golf Club’s Code of Conduct relevant to their role, and sign to indicate their  understanding and agreement to act in accordance with the code. The code is linked to Falmouth  Golf Club’s Disciplinary Procedures. (Codes of Conduct-Appendix 4,5,6)  

Falmouth Golf Club is committed to the fact that every child and participant in golf should be  afforded the right to thrive through being involved in sporting activity for life, in an enjoyable, safe  environment, and be protected from harm. Falmouth Golf Club acknowledges the additional  vulnerability of some groups of children (e.g. disabled, looked after children, those with  communication differences). Falmouth Golf Club will ensure that the environment is appropriate for  the child, and tailored to their needs so that they have a positive experience of their sport without  risk of harm.  

2. Complaints, concerns and allegations  

2.1 If a player, parent/carer, member of staff or volunteer has a concern about the welfare of a  child, or the conduct of another child/young person or an adult (whether they are a parent,  coach, member, or otherwise), these concerns should be brought to the attention of the  Club Welfare Officer without delay. The person reporting the concern is not required to  decide whether abuse has occurred, but simply has a duty to pass their concerns and any  relevant information to the Welfare Officer. Please refer to Flowcharts 1 & 2 for further  details (see below). 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

2.2 All concerns will be treated in confidence. Details should only be shared on a “need to  know” basis with those who can help with the management of the concern.  

2.3 Concerns will be recorded on an Incident Report Form and sent to the England Golf Lead  Safeguarding Officer and retained confidentially within the club. The England Golf Lead  Safeguarding Officer can assist with completion of this form if required, tel: 01526 351824.  (Incident Report Form-Appendix 8)  

2.4 Falmouth Golf Club will work with England Golf and other external agencies to take  appropriate action where concerns relate to potential abuse or serious poor practice.  Falmouth Golf Club disciplinary procedures will be applied and followed where possible.  

2.5 In the event of a child making a disclosure of any type of abuse, the following guidance is  given:  

 Reassure them that they have done the right thing to share the information   Listen carefully  

 Do not make promises that cannot be kept, such as promising not to tell anyone else  

 Do not seek to actively question the child or lead them in any way to disclose more  information than they are comfortably able to: this may compromise any future action. Only  ask questions to clarify your understanding where needed e.g. can you tell me what you  mean by the word _________?  

 Record what the child has said as soon as possible on an incident report form.  

 You should explain to children, young people and families at the outset, openly and honestly,  what and how information will, or could be shared and why, and seek their agreement.  

 Parents or Carers should be informed if the allegation does not involve them.  

2.6 The NSPCC Helpline is available to discuss concerns regarding poor practice and abuse in  confidence with members of the public who need support. Those with concerns are  encouraged to use this service. The Helpline number is 0808 800 5000.  

2.7 Safeguarding children and young people requires everyone to be committed to the highest  possible standards of openness, integrity and accountability. Falmouth Golf Club supports an  environment where staff, volunteers, parents/carers and the public are encouraged to raise  safeguarding and child protection concerns. Anyone who reported a legitimate concern to  the organisation (even if their concerns subsequently appear to be unfounded) will be  supported. All concerns will be taken seriously. (Whistleblowing Policy-Appendix 15)

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

3. FLOWCHART 1  

What to do if you are worried about what is happening to a child outside of the Club  (but the concern is identified through the child’s involvement in golf)  

Concern identified about a child  

If the child requires urgent medical attention call an ambulance and inform the hospital doctor  that you have a child protection concern  

Report your concern to the Club Welfare Officer* who will if necessary refer the matter to  Children’s Social Care/Police without delay. Make a record of everything that the child has said  and /or what has been observed with dates and times, using the Incident Report Form.  

If the Club Welfare Officer is not available contact the England Golf Lead Safeguarding  Officer, tel :01526 351824  

Email : safeguarding@englandgolf.org 

Complete a report form and copy it to Children’s Social Care/Police and to the England Golf  Governance Department within 24 hours. 

* If for any reason a Club Welfare Officer is not in post or is unavailable a principle of least delay is  important.  

Please contact the  

England Golf Lead Safeguarding Officer  

 01526 351824  

safeguarding@englandgolf.org  

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

FLOW CHART 2  

What to do if you are worried about the behaviour of any member, parent/carer,  volunteer, staff, Professional, coach or official in golf or affiliated organisations  

Concerns identified 

- Complete the Incident Report Form 

- Report to the Club Welfare Officer *  

- If you have urgent concerns or the Welfare Officer is  

PGA  

not available, refer immediately to Children’s Social  Care/Police and copy the incident report form to them  within 24 hours.  

If the child requires immediate  medical attention, call an ambulance  and inform the doctor there is a  child protection concern.  

Alleged minor poor practice – 

England Golf Lead Safeguarding  

Officer to assist clubs in managing:  

- Complaints procedure  

- Disciplinary process  

- No further action  

Possible outcomes 

- No case to answer  

- Complaint resolved with agreement  between parties  

- Training/mentoring agreed  

- Disciplinary sanction  

- More significant concerns emerge  

Appeal 

* If for any reason a Club Welfare Officer is  not in post or is unavailable a principle of  least delay is important. Please contact the  England Golf Lead Safeguarding Officer  01526 351824  

safeguarding@englandgolf.org

England Golf Lead Safeguarding Officer 

01526 351824  

safeguarding@englandgolf.org  

The Golf Case Management Group advises on the  

‘route’ the case should take either within golf  

and/or via external agencies with England Golf  

making the final decision.  

Alleged serious poor practice. 

Poor practice with wider implications.  

Alleged child abuse.  

Possible processes 

- Child protection investigation  

- Criminal investigation/proceedings  

- Investigation under disciplinary proceedings – including possible  temporary suspension of person accused  

Golf’s investigation dependent upon outcome of advice from the Local  Authority Designated Officer (LADO)/Team or Children’s Social Care/Police  investigation  

Possible Outcomes:  

- No case to answer  

- Less serious – referred to complaint’s procedure  

- Disciplinary hearing – sanctions  

- Civil proceedings  

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

4. Emergencies and incidents  

4.1 Parental Consent Forms will be obtained and retained by Falmouth Golf Club for all children  who are participating in events or activities, or attending coaching organised by the club.  These forms will be treated in confidence and only shared with those who require the  information they contain to perform their role effectively. (Junior Profile and Parental  Consent Forms-Appendix 10)  

4.2 In the event of a child requiring medical attention:  

 The parents will be contacted immediately.  

 In the event of failure to contact parents, the alternative emergency contacts will be used.  

 The consent form will be consulted to establish whether parents have given their consent for  a club representative to act in loco parentis.  

 An adult club representative will accompany the child to seek medical attention, if  appropriate, ensuring that they take the consent form with them.  

 A record of the action taken will be made and retained by a club representative.  4.3 Where a parent is late in collecting their child, the following procedure will apply:   Attempt to contact the parent/carer using the contact details on the Parental Consent Form  

 Attempt to contact the first, then the second emergency contact nominated on the Consent  Form  

 Wait with the young person(s) at the venue with, wherever possible, other staff/volunteers  or parents.  

 If no one is reachable, contact the Club’s Welfare Officer for advice.  

 If all attempts to make contact fail, consideration should be given to contacting the police for  their advice.  

 Staff, volunteers and coaches should try to avoid:  

 Taking the child home or to another location without consent.  

 Asking the child to wait in a vehicle or the club with them alone.  

 Sending the child home with another person without permission.  

5. Supervision 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

5.1 During coaching sessions, coaches should conduct a risk assessment to inform decision  making about appropriate supervision levels. Regardless of the recommended ratio of adults  to participants, it is recommended that a minimum of two adults should be present. This  ensures at least basic cover in the event of something impacting on the availability of one of  the adults during the activity.  

5.2 Parents may be encouraged to stay for coaching/competitions & other events where their  children are of an age where greater levels of parental supervision are required.  

5.3 Wherever possible adults will avoid changing or showering at the same time as children but  parents will be made aware that with limited changing room space there will be occasions  when adults and children may need to share the facilities.  

5.4 Parents should be aware that if children are left at a venue unsupervised, other than to  attend specific coaching sessions, competitions, or other organised events, the club cannot  accept supervisory responsibility.  

5.5 Special arrangements will be made for away trips. Parents will receive full information about  arrangements for any such trip and will be required to provide their consent for their child’s  participation. (Managing Young People on Away Trips-Appendix 13)  

6. Good practice Guidelines  

6.1 Behaviour of adults and children  

6.1.1 Adults who work with children are placed in a position of trust in relation to children, and  therefore it is important they behave appropriately and provide a strong positive role model  for children, both to protect children and those working with children from false allegations  of poor practice. Codes of conduct will be issued to junior members & adults working with  them to promote good practice.  

6.1.2 Falmouth Golf Club requires that all staff and volunteers working with children and young  people adhere to the standards set out in the Code of Conduct relevant to their role.  Similarly, children are expected to follow their own Code of Conduct to ensure the  enjoyment of all participants and assist the club in ensuring their welfare is safeguarded.  

6.1.3 Falmouth Golf Club requires that all staff and volunteers working with children adhere to  the guidelines on Managing Challenging Behaviour. (Managing Challenging Behaviour Appendix 7).  

6.1.4 Parents and carers should also work together with the club to ensure that the welfare of all  children is safeguarded. A sheet on “Parental Guidance” is provided to assist them in  understanding how they can best assist the club (Parental Guidance-Appendix 12)  

6.2 Adults and Children playing golf together 

One of the reasons for the popularity of golf is that the game is not restricted by ability, age 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

or gender. Responsible interaction between adults and children helps bring mutual respect  and understanding and will be encouraged as part of club activities. Adults should always be  aware however that age related differences do exist and conduct themselves in a manner  that both recognises this and prioritises the welfare of any children involved.  

6.3 Physical Contact 

Physical contact with children by coaches or volunteers should always be intended to meet  the needs of the child and the sport, not the adult. That is, to develop golf technique, to  protect the child from injury, to provide first aid or treat an injury. It should always take  place in an open environment, and should not, as a general principle, be made gratuitously or  unnecessarily.  

6.4 Transport  

6.4.1 The club believes it is primarily the responsibility of parents/carers to transport their  child/children to and from events. It is not the responsibility of club volunteers or coaches to  transport children and young people to and from events, activities, tournaments or matches.  

6.4.2 The club may make arrangements for transport in exceptional circumstances, such as team  events. Where this is the case, the written permission of the parents of the relevant children  will be sought. The drivers used will be checked for their suitability to transport and  supervise children (see Section 1 Recruitment and Training) and their insurance  arrangements verified.  

6.4.3 Children and young people are often involved in competition. When taking young people  away from their home club, consideration and planning needs to be paramount to ensure  the duty of care for the young people within the team is fulfilled.  

6.5 Photography/ Videoing  

6.5.1 Permission will be sought from parents prior to the publication or use of any video or  photographic images of their child, for instance in newspapers, websites or for coaching  purposes. The personal details of the child will not be used in any promotional material.  (Photography Consent-Appendix 11)  

6.5.2 Any press/official photographers attending events will be required to seek permission from  the club before taking photographs and also permission of parents to use the images.  (Photography Policy – Appendix 20) 

6.6 Social Media 

Social media provides unique opportunities for the club to engage and develop relationships  with people in a creative and dynamic forum where users are active participants. It is  important that all staff, volunteers, coaches, officials/referees, board members, or anyone  working on behalf of the club are aware of the club Social Media policy (Social Media  Guidance–Appendix 14) 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

6.7 Anti-Bullying Procedures  

6.7.1 We believe that every effort must be made to eradicate bullying in all its forms. Bullying can  be difficult to define and can take many forms which can be categorised as;  

 Physical – hitting, kicking, theft  

 Verbal – homophobic or racist remarks, threats, name calling  

 Emotional – isolating an individual from activities or a group  

All forms of bullying include;  

 Deliberate hostility & aggression towards an individual(s)  

 A victim who is weaker and less powerful than the bully or bullies  

 An outcome which is always painful & distressing for the victim  

Bullying behaviour may also include;  

 Other forms of violence  

 Sarcasm, spreading rumours, persistent teasing  

 Tormenting, ridiculing, humiliation  

 Racial taunts, graffiti, gestures  

 Unwanted physical contact or abusive or offensive comments of a sexual nature.  

The Club and its Staff, Volunteers & Coaches will not tolerate bullying in any of its forms during club  matches, competitions, coaching or at any other time while at the club. (Anti-Bullying Policy - Appendix 21) 

6.7.2 We will:  

 Provide a point of contact where those being bullied can report their concerns in confidence –  The Club Welfare Officer.  

 Take the problem seriously.  

 Investigate any and all incidents and accusations of bullying.  

 Talk to bullies and their victims separately along with their parents/carers.   Impose sanctions where appropriate  

 Keep a written record of all incidents referred to England Golf and the action taken. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 Have discussions about bullying and why it matters.  

6.8 Confidentiality  

6.8.1 Details of all juniors will be kept on file in the office and will not be shared with a third party  without parent/carer consent.  

6.8.2 All concerns/allegations will be dealt with confidentially by the club and information will only  be shared on a need to know basis, either internally or externally depending on the  nature/seriousness of the concern/allegation.  

6.9 Changing rooms  

The changing rooms are used by all members & visitors. Juniors will only be supervised if  needed at club organised events. Parents will be made aware that adults use the changing  rooms throughout the day for changing & showering. Where a parent/carer does not  consent to their child accessing the changing rooms, it is their responsibility to either  supervise the child while in the changing rooms or ensure that they do not use them.  

7. Useful Contacts  

Golf Contacts 

Name Address Number 

Club Welfare Officer – Grant Nicholls  

England Golf Lead  Safeguarding Officer  

C/O Falmouth Golf Club Golf  Club  

Swanpool Road, Falmouth,  Cornwall, TR11 5BQ  

England Golf 

National Golf Centre  

The Broadway  

Woodhall Spa  

Lincolnshire  

LN10 6PU  

Mob: 07790 005807  

Email:  

Safeguarding@falmouthgolfclub.com  

01526 351824 

safeguarding@englandgolf.org 

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Director & Owner 

– Ian Lancaster 

C/O Falmouth Golf Club Golf  Club  

Swanpool Road, Falmouth,  Cornwall, TR11 5BQ 

Mob: 077204 19059 

Email: ian@falmouthgolfclub.com 

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Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Local Contacts 

Local Children’s Social Care (including out of office hours  contact)  

NB. In an emergency, the Samaritans  will hold the Duty Officer’s contact  number  

Local Authority Designated Officer  (LADO)  

Breckland business centre,  St Withburga Lane,  

Dereham  

NR19 1DH 

LADO Service 

Children’s Services  

1 Norwich Business Park  Whiting Road  

Norwich  

NR4 6DJ  

OUT OF HOURS 

01362 654532 / 0344 800 8020 After 5pm or at the weekends  please contact The Emergency  Social Work Duty Team  

LADO@norfolk.gov.uk 

Samaritans 08457 90 90 90 

Local Police child protection teams  In an emergency contact 999  

NSPCC Freephone  

24 hour Helpline  

Falmouth Police, Dracaena Ave, Falmouth, TR11  

101  

0808 800 5000 

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NSPCC Whistleblowing Helpline for  Professionals 

0808 028 0285

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National Contacts 

The NSPCC National Centre 42 Curtain Road  

London  

EC2A 3NH  

Tel: 0808 800 5000 help@nspcc.org.uk 

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Childline UK 

Freepost 1111 

London N1 0BR 

Tel: 0800 1111

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Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

NI Childline 74 Duke Street Londonderry  

Tel: 028 90 327773

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NSPCC Child Protection in Sport  Unit 

3 Gilmour Close 

Beaumont Leys  

Leicester  

LE4 1EZ 

Tel: 0116 234 7278 

cpsu@nspcc.org.uk 

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Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 1  

Volunteer / Staff Job Application Form – Falmouth Golf Club  

Position Applied for:  

Personal Details  

Title: Mr/Mrs/Miss/Dr/Other (please specify) ____________________________________  Full Name: ____________________________________________________________  Any previous surname: ____________________________________________________  Date and place of birth: ____________________________________________________  National Insurance Number: ________________________________________________  

Present Address: ________________________________________________________  

 _____________________________________________________________________  Post Code: _____________________________________________________________  Telephone Numbers: _____________________________________________________  Email address: ___________________________________________________________  

Current Occupation: _____________________________________________________  Name and address of Organisation: ___________________________________________   _____________________________________________________________________  Role: _________________________________________________________________  Start Date: _____________________________________________________________  

Relevant Experience including any previous experience of working with children and  young people: 

Reasons for applying: 

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Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

References:  

Please provide the names and addresses of two people who know you well (one personal, one  professional – current or previous employer, who are not related to you) whom we can contact  to obtain a reference:  

Name:  

Address:  

Telephone Number:  

Name:  

Address:  

Telephone Number: 

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Data Protection Notification: 

Information you have provided in completing this form will be used to process your application.  Falmouth Golf Club will keep the information you have supplied confidential and will not divulge it  to third parties, except where required by law, or where we have retained the services of a third  party representative to act on yout/our behalf.  

Authorisation:  

I have read the Data Protection notification and understand and agree to the use of my personal  data in accordance with the Data Protection Act 2018, GDPR and all relevant data protection  legislation.  

Signed: Date:  

Declaration:  

I confirm that the information I have provided is correct and that any false or misleading  information may lead to the termination of my appointment.  

Signed: Date: 

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Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 2  

Self-Disclosure Form – Falmouth Golf Club 

To be completed at the same time as the application form:  

Private and Confidential  

For roles involving contact with children (under 18 year olds).  

All information will be treated as confidential and managed in accordance with relevant data  protection legislation and guidance. You have a right of access to information held on you under the  Data Protection Act 2018.  

Part One  

For completion by the organisation: 

Name: 

Address and Postcode: 

Telephone/Mobile No: 

Date of Birth: 

Gender: Male / Female 

Identification (tick box below):

I confirm that I have seen identification documents relating to this person,  and I confirm to the best of my ability that these are accurate. 

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Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Either 

UK Passport Number and Issuing Office 

UK Driving Licence Number (with  

picture)  

Plus 

National Insurance Card or current  

Work Permit Number  

Signature of authorised Employing  

Officer:  

Print name: 

Date:

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Part Two  

NOTE: If the role you have applied for involves frequent or regular contact with or responsibility  for children you will also be required to provide a valid DBS (Disclosure and Barring Service)  certificate which will provide details of criminal convictions; this may also include a Barring List  check depending on the nature of the role (see organisational guidance about eligibility for DBS  checks).  

For completion by the individual (named in Part one):

Have you ever been known to any Children’s Services department as  being a risk or potential risk to children? 

YES / NO 

(if Yes, please provide further  information below): 

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Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Have you been the subject of any disciplinary investigation and/or  sanction by any organisation due to concerns about your behaviour  towards children?  

Confirmation of Declaration (tick box below) 

YES / NO 

(if Yes, please provide further  information) 

I agree that the information provided here may be processed in connection with recruitment purposes  and I understand that an offer of employment may be withdrawn or dismissal may result if information  is not disclosed by me and subsequently come to the organisation’s attention.  

In accordance with the organisation’s procedures if required I agree to provide a valid DBS certificate  and consent to the organisation clarifying any information provided on the disclosure with the agencies  providing it.  

I agree to inform the organisation within 24 hours if I am subsequently investigated by any agency or  organisation in relation to concerns about my behaviour towards children or young people.  

I understand that the information contained on this form, the results of the DBS check and  information supplied by third parties may be supplied by the organisation to other persons or  organisations in circumstances where this is considered necessary to safeguard other children.  

Signature: 

Print name:

Date:

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Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Club Welfare Officer …………………………………………..: 

I have seen and checked the above responses, if any of the boxes above are ticked YES, I have  referred this form to England Golf Governance Department for a risk assessment and advice.  

Signed: date: 

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Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ 

Appendix 3  

Reference form  

(Name)  

has expressed an interest in becoming a club member of staff, volunteer / coach* (*delete as  appropriate) and has given your name as a referee.  

As this post involves substantial access to children and as an organisation committed to  safeguarding children, it is important that if you have any reason to be concerned about this  applicant that you do not complete the following form, but please contact me on:  

Telephone:  

Name:  

Organisation: 

Any information disclosed in this reference will be treated in confidence and in accordance with  relevant legislation and guidance, and will only be shared with the person conducting the  assessment of a candidate’s suitability for a post, if he or she is offered the position in question.  

 How long have you known the person?  

 In what capacity?  

 What attributes does this person have which would make him/her suited to a role working  with children?  

 How would you describe his/her personality?  

Signed:  

Date: 

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 4  

Code of Conduct for staff, coaches & volunteers  

 Respect the rights, dignity and worth of every person within the context of golf  

 Treat everyone equally and do not discriminate on the grounds of age, gender, race, religion or  belief, sexual orientation or disability  

 If you see any form of discrimination, do not condone it or allow it to go unchallenged   Place the well-being and safety of the young person above the development of performance  

 Develop an appropriate working relationship with young people, based on mutual trust and  respect  

 Ensure that physical contact is appropriate and necessary and is carried out within recommended  guidelines with the young person’s full consent and approval  

 Always work in an open environment (e.g. avoid private or unobserved situations and encourage  an open environment)  

 Do not engage in any form of sexually related contact with a young player. This is strictly  forbidden as is sexual innuendo, flirting or inappropriate gestures and terms  

 You should not have regular contact outside your club role with the juniors and should not  engage in regular communication through text, email or social network sites  

 Know and understand the Falmouth Golf Club Child Safeguarding Policies and Procedures   Respect young people’s opinions when making decisions about their participation in golf   Inform players and parents of the requirements of golf  

 Be aware of and report any conflict of interest as soon as it becomes apparent   Display high standards of language, manner, punctuality, preparation and presentation  

 Do not smoke, drink or use recreational drugs while actively working with young people in the  club. This reflects a negative image and could compromise the safety of the young people  

 Do not give young people alcohol when they are under the care of the club  

 Hold relevant qualifications and insurance cover. All Staff, Volunteers & Coaches who work  regularly with children must have current DBS clearance, approved by England Golf Governance  Department  

 Ensure the activities are appropriate for the age, maturity, experience and ability of the individual 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 Promote the positive aspects of golf e.g. fair play  

 Display high standards of behaviour and appearance  

 Follow Club Procedures & good practice guidelines  

 Ensure that you attend appropriate training to keep up to date with your role and the welfare of  young people  

 Report any concerns you may have in relation to a child or the behaviour of an adult, following  reporting procedures laid down by the Falmouth Golf Club  

Signed: Date: 

PRINT NAME: 

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 5  

Code of Conduct for Young Golfers  

As a young golfer taking part in a Falmouth Golf Club activity, you should:  

 Help create and maintain an environment free of fear and harassment  

 Demonstrate fair play and apply golf’s standards both on and off the course   Understand that you have the right to be treated as an individual  

 Respect the advice that you receive  

 Treat others as you would wish to be treated yourself  

 Respect other people and their differences  

 Look out for yourself and for the welfare of others  

 Speak out (to your parents or a club representative) if you consider that you or others have been  poorly treated  

 Be organised and on time  

 Tell someone in authority if you are leaving the venue  

 Accept that these guidelines are in place for the well-being of all concerned   Treat organisers and coaches with respect  

 Observe instructions or restrictions requested by the adults looking after you  

You should not take part in any irresponsible, abusive, inappropriate or illegal behaviour which  includes:  

 Smoking  

 Using foul language  

 Publicly using critical or disrespectful descriptions of others either in person or through text,  email or social network sites  

 Consuming alcohol, illegal performance-enhancing drugs or stimulants  

 Particular care should be taken around the lake on the 17^th. Should your ball fall into it, do not  attempt to reclaim it. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 The fencing around the Reservoir, next to the third academy, should not be climbed over and the  water should not be entered under any circumstances.  

Child Signature ________________ Print Name ___________________  Parent/Carer Signature ________________ Print Name ___________________ 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 6  

Code of Conduct for Parents/Carers of Young Golfers  

As parents you are expected to:  

 Positively reinforce your child and show an interest in their chosen activity   Do not place your child under pressure or push them in to activities they do not want to do   Be realistic and supportive  

 Promote your child’s participation in playing sport for fun  

 Complete and return the Player Profile Form and Consents pertaining to your child’s  participation in activities at Falmouth Golf Club  

 Report and update Falmouth Golf Club with any changes relevant to your child’s health and  wellbeing  

 Deliver and collect your child punctually before and after coaching sessions/competitions   Ensure your child has clothing and kit appropriate to the weather conditions   Ensure you child has appropriate equipment, plus adequate food and drink   Ensure that you child understands the rules of Golf  

 Teach your child that they can only do their best  

 Ensure that your child understands their Code of Conduct  

 Behave responsibly at Falmouth Golf Club and on the golf course; do not embarrass your child   Show appreciation and support the coaches, volunteers and staff at Falmouth Golf Club   Accept the decision and judgement of the officials during events and competition  As a parents/carer you have the right to:  

 Be assured that your child is safeguarded during their participation in the sport   Be informed of problems or concerns relating to your child  

 Be informed if your child is injured  

 Have consent sought for issues such as trips and photography  

 Contribute to the decisions of the club 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 Have any concerns about any aspect of your child’s welfare listened to and responded to  

Any breaches of this code of conduct will be dealt with immediately by Ian Lancaster at Falmouth  Golf Club. Persistent concerns or breaches may result in you being asked not to attend games if  your attendance is considered detrimental to the welfare of young participants.  

The ultimate action should a parent/carer continue to breach the code of conduct may be the  Falmouth Golf Club regrettably asking your child to leave the session, event or club.  

Signed: Date:

PRINT NAME:

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ 

Appendix 7  

Managing Challenging Behaviour  

Staff/volunteers who deliver sports activities to children may, on occasions, be required to deal with  a child’s challenging behaviour.  

These guidelines aim to promote good practice and are based on the following principles:   The welfare of the child is the paramount consideration.  

 Children must never be subject to any form of treatment that is harmful, abusive, humiliating or  degrading.  

 The specific needs a child may have (e.g. communication, behaviour management, comprehension  and so on) should be discussed with their parent/carer and where appropriate the child, before  activities start. Where appropriate it may be helpful to record the details of any agreed plan or  approach and provide copies to all parties.  

 Every child should be supported to participate. Consideration to exclude a child from activities  should apply only as a last resort and after all efforts to address any challenge have been  exhausted, in exceptional circumstances where the safety of that child or of other children  cannot be maintained.  

Planning Activities  

Planning for activities should include consideration of whether any child involved may need additional  support or supervision to participate safely. This should address: 

 Assessment of additional risk associated with the child’s behaviour  

 Appropriate supervision ratios and whether numbers of adults should be increased  

 Information sharing for all/volunteers on managing any challenging behaviour to ensure a  consistent approach  

 Specialist expertise or support that may be needed from carers or outside agencies. This is  particularly relevant where it is identified that a child may need a level of physical intervention to  participate safely (see below).  

Agreeing Acceptable and Unacceptable Behaviours  

Staff, volunteers, children, young people and parents/carers should be involved in developing an  agreement about:  

 what constitutes acceptable and unacceptable behaviour (code of conduct)   the range of sanctions which may be applied in response to unacceptable behaviour. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

This can be done at the start of the season, in advance of a trip away from home or as part of a  welcome session at a residential camp. It should involve the views of children and young people to  encourage better buy in and understanding.  

Where challenges are anticipated in light, for example of a child’s impairment or other medical  condition, a clear plan/agreement should be established and written down.  

Ensure that parents/carers understand the expectations on their children and ask them to reinforce  this ahead of any trip or activity.  

Managing Challenging Behaviour  

In responding to challenging behaviour the response should always be:  

 Proportionate to the actions you are managing.  

 Imposed as soon as is practicable.  

 Fully explained to the child and their parents/carers.  

In dealing with children who display negative or challenging behaviours, staff and volunteers might  consider the following options:  

 Time out - from the activity, group or individual work.  

 Reparation - the act or process of making amends.  

 Restitution - the act of giving something back.  

 Behavioural reinforcement - rewards for good behaviour, consequences for negative behaviour.  

 De-escalation of the situation - talking with the child and distracting them from challenging  behaviour.  

 Increased supervision by staff/volunteers.  

 Use of individual ‘contracts’ or agreements for the child’s future or continued participation.   Sanctions or consequences e.g. missing an outing or match  

 Seeking additional/specialist support through working in partnership with other agencies.   Temporary or permanent exclusion.  

The following should never be permitted as a means of managing a child’s behaviour:   Physical punishment or the threat of such.  

 Refusal to speak to or interact with the child. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 Being deprived of food, water, access to changing facilities or toilets or other essential facilities.   Verbal intimidation, ridicule or humiliation.  

Staff/volunteers should consider the risks associated with employing physical intervention compared  with the risks of not employing physical intervention.  

The use of physical intervention should always:  

 Be avoided unless it is absolutely necessary to prevent a child injuring themselves or others, or  causing serious damage to property.  

 Aim to achieve an outcome that is in the best interests of the child whose behaviour is of  immediate concern.  

 Form part of a broader approach to the management of challenging behaviour.   Be the result of conscious decision-making and not a reaction to an adult’s frustration.  

 Employ the minimum force needed to avert injury to a person or serious damage to property -  applied for the shortest period of time.  

 Used only after all other strategies have been exhausted.  

 Be recorded as soon as possible using the appropriate organisational reporting form and  procedure.  

Parents should always be informed following an incident where a coach/volunteer has had to  physically intervene with their particular child.  

Physical intervention must not:  

 Involve contact with buttocks, genitals and breasts.  

 Be used as a form of punishment.  

 Involve inflicting pain.  

Views of the child  

A timely de-brief for staff/volunteers, the child and parents should always take place in a calm  environment following an incident where physical intervention has been used. Even children who  haven’t directly been involved in the situation may need to talk about what they have witnessed.  

There should also be a discussion with the child and parents about the child’s needs and continued  safe participation in the group or activity. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 8  

Incident Report Form - Falmouth Golf Club  

Recorder’s Name:  

Address: 

Post Code: Telephone No: 

Child’s Name: 

Address: 

Post Code: Telephone No: 

Complainant’s Name: 

Address: 

Post Code: Telephone No: Details of the allegations: [include: date; time; location; and nature of the incident]

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Additional information: [include: witnesses; corroborative statements; etc.] 

England Golf Governance department notified (01526 351824) 

Case Number (if allocated):  

Name of person spoken to:  

Date: Time: 

Action taken: 

Date: Time:

Signature of Recorder:  

Signature of Complainant: 

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Data protection: 

Falmouth Golf Club and England Golf Governance Department may use the information in this form  (together with other information they obtain as a result of any investigation) to investigate the alleged  incident and to take whatever action is deemed appropriate, in accordance with their Children and  Young People Safeguarding Policy and Procedures.  

Strict confidentiality will be maintained and information will only be shared on a “need to know” basis in  the interests of safeguarding and in accordance with the company’s data protection policy. This may  involve disclosing certain information to a number of organisations and individuals including relevant clubs  and County bodies, individuals that are the subject of an investigation and/or Statutory agencies such as  the Police and Children’s Social Care. 

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ 

Appendix 9  

Accident Report Form – FALMOUTH GOLF CLUB  

Recorder’s Name:  

Address: 

Post Code: Telephone No: 

Name of Injured Person [s]: 

Address: 

Post Code: Telephone No: 

Nature of Injury Sustained: 

Where did the Accident occur: [include: date; time; location; and nature of the accident] How did the Accident occur: [include: names; telephone numbers; etc.]

Were there any witnesses to the Accident: [include: names; statements, etc.]

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

What action was taken: [include: treatment administered, by whom, etc.] 

Were any other Agencies involved?: [e.g. Ambulance service] 

Have the Parents / Carers been contacted? YES NO [Please circle.] 

Does the accident need to be referred to England Golf Governance Dept? YES NO 

Date: Time: 

Signature of Recorder:

Data protection: 

Falmouth Golf Club and England Golf Governance Department may use the information in this form  (together with other information they obtain as a result of any investigation) to investigate the alleged  incident and to take whatever action is deemed appropriate, in accordance with their Children and  Young People Safeguarding Policy and Procedures.  

Strict confidentiality will be maintained and information will only be shared on a “need to know” basis in  the interests of safeguarding and in accordance with the company’s data protection policy. This may  involve disclosing certain information to a number of organisations and individuals including relevant clubs  and County bodies, individuals that are the subject of an investigation and/or Statutory agencies such as  the Police and Children’s Social Care. 

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 10  

Junior Profile and Parental Consent Forms – FALMOUTH GOLF CLUB  

Player profiles forms enable those responsible for children to have the information they need to deal  effectively with any emergency situation that arises.  

Although information obtained on these forms must be treated as confidential (and only given to  those who need it to fulfil a duty of care for the child), it is also critically important this information  is readily to hand at sessions and matches.  

Clubs should devise their own workable system that achieves both objectives. A player profile form  template is attached below for clubs to use should they wish:  

Player Profile Form Template Falmouth Golf Club  

(For Players Under the age of 18)  

The safety and welfare of juniors in our care is paramount, and it is therefore important that we are  aware of any illness, medical condition and other relevant health details so that their best interests  are addressed.  

In compliance with the Data Protection Act 2018, GDPR and all relevant data protection legislation,  all efforts will be made to ensure that information is accurate, kept up to date and secure and that it  is used only in connection with the purpose and activities of the organisation. Information will not be  

kept once a person is no longer a member of the organisation. The information will be disclosed  only to those members of the organisation for whom it is appropriate and relevant officers of  England Golf where necessary.  

It is the responsibility of the junior and their parent to notify the Club Welfare Officer (CWO) or  Secretary if any of the details change at any time.  

Junior Name 

Date of Birth 

Address 

Telephone Number

Parents’ Names

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Address (If different) 

Home Telephone No 

Mobile Telephone No 

Work Telephone No 

Emergency Contacts 

Contact 1 Name 

Relationship to child 

Home Telephone Number 

Mobile Telephone Number 

Work Telephone Number 

Contact 2 Name 

Relationship to child 

Home Telephone Number 

Mobile Telephone Number 

Work Telephone Number

‍

Please confirm details of all those with  Parental Responsibility for the Child. 

‍

Medical Information  

Child’s Doctor’s name 

Doctor’s Surgery Address

Telephone Number

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Does your child experience any conditions requiring medical treatment and/or medication? YES □  NO □ 

*If yes please give details, including medication, dose and frequency.  

Does your child have any allergies? YES □ NO □ 

 *If yes please give details.  

Does your child have any specific dietary requirements? YES □ NO □ 

 *If yes please give details.  

What additional needs, if any, does your child have e.g. needs help to administer planned medication,  assistance with lifting or access, regular snacks?  

Disability 

The Equality Act 2010 defines a disabled person as ‘anyone with a physical or mental impairment,  which has a substantial and long term adverse effect on his or her ability to carry out normal day to  day activities’.  

Do you consider your child to have a disability? YES □ NO □ 

*If yes what is the nature of the disability? 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Does your child have any communication needs e.g. non-English speaker/ hearing impairment/ sign  language user/ dyslexia? If yes, please tell us what we need to do to enable him/her them to  communicate with us fully.  

Consent from Parent/Legal Carer:  

 I confirm to the best of my knowledge that my child does not suffer from any medical condition  other than those detailed above.  

 I agree to notify the Club of any changes to this information.  

 I give my consent that in an emergency situation, the club may act in my place (loco parentis), if  the need arises for the administration of emergency first aid and/or other medical treatment  which, in the opinion of a qualified medical practitioner, may be necessary. I also understand that  in such an occurrence all reasonable steps will be taken to contact me or the alternative adult  named in this form.  

 The attached signature will denote that my child has my permission to be on the golf club’s  premises.  

 I acknowledge that the club is not responsible for providing adult supervision for my child, except  for formal junior golfing coaching, matches or competition.  

 I agree to my child being transported by club representatives to and from venues when he/she is  representing the club.  

(Please tick the boxes if agreed)  

By signing this document I confirm that I have legal responsibility for  

 ……………………………………………………… ; I am entitled to give this consent and I am  aware of how the information I have provided may be used. 

Signed – Parent/Carer

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Print name

Date

‍

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 11  

Photography Consent  

This form is to be signed by the legal carer of a child under the age of 18, together with the child.  Please note that if you have more than one child registered you will need to complete separate  forms for each.  

Falmouth Golf Club recognises the need to ensure the welfare and safety of all children in golf. As  part of our commitment to ensure their safety we will not permit photographs, video images or  other images of your child to be taken (except where some incidental inclusion may not be possible  to avoid) or used without your consent.  

Falmouth Golf Club will ensure that any image of a child where consent has not been obtained will  not be published.  

Falmouth Golf Club will follow the guidance for the use of images of children as detailed within the  Club’s Safeguarding Children and Young People Policy.  

Falmouth Golf Club will take steps to ensure these images are used solely for the purposes for  which they are intended i.e. the promotion and celebration of the activities of the club.  

If you become aware that these images are being used inappropriately you should inform the Club  Welfare Officer immediately.  

The photographs may be available on the website http://_____________ for the golf season 20xx. If  at any time either the parent/ carer or the child wishes the data to be removed from the website, 7  days’ notice must be given to the Club Welfare Officer after which the data will be removed.  

To be completed by parent/carer  

I ______________________ (Parent full name) consent to _________________ (name of  organisation) photographing or videoing __________________ (name of child) under the stated  rules and conditions, and I confirm I have legal parental responsibility for this child and am entitled to  give this consent.  

Signature ________________________ Date ____________________  To be completed by child 

I ______________________ (Child full name) consent to _________________ (name of  organisation) photographing or videoing child under the stated rules and conditions.  

Signature ________________________ Date ____________________

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 12  

Guidance for parents  

The Falmouth Golf Club is delighted to welcome you and your child to what we hope is the first of  many events that you will be taking part in.  

The positive effect of your support, as a parent, can’t be overstated. Your behaviour has a real  influence on the way your child experiences golf.  

First things first – why is your child showing an interest in the sport? Is it to learn a new game? To  hang out with their friends? Because they did it in school and liked it? Or because you play?  

Make sure they’re playing for their own reasons, not yours.  

To enable us to provide the best possible experience for you and your child, we kindly request that  you read through the following guidance and complete the attached forms.  

 Take an interest in your child’s activity and progress and be supportive.  

 Familiarise yourself with the Falmouth Golf Club Safeguarding Policy (attached).   Familiarise yourself with  

A. Codes of Conduct for parents, coaches, children and young people.  

B. Transport Policy.  

C. Changing Room Policy.  

D. Photography, Videoing and the use of Social Media Policies.  

 Complete the attached Parental Consent Form which will enable event organisers to cater for  any particular needs that your child may have (e.g. medical conditions and medications, allergies,  learning difficulties etc.), as well as contact you in the unlikely event of an emergency.  

 Go through the attached Code of Conduct with your child and return a signed copy to the  club/event organiser.  

 Be punctual when dropping off and picking up your child from coaching/ events. It is important to  communicate with the club if collecting your child after an event/coaching session may cause a  problem.  

 Introduce yourself to the adults involved in the supervision of your child.  

 When leaving your child, make sure they have the necessary provisions for the day, including the  ability to meet the requirements of changing weather conditions. Please ensure that your mobile  is switched on when you are away from the club, so that you can be contacted in an emergency. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 Encourage your child to take part and support club activities such as coaching & competitions.  

 Help your child to arrange golf with other juniors away from club organised activities so they  have someone to play golf with.  

As a parent/carer you are encouraged to:  

 Discuss any concerns regarding the organisation of activities or the behaviour of adults towards  your child with the Club Welfare Officer, who will treat any concerns you or your child may have  in the strictest confidence  

 England Golf Lead Safeguarding Officer is also available for advice: 01526 351824  

Club Welfare Officer  

Grant Nicholls

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 13  

Managing Young People on Away Trips – FALMOUTH GOLF CLUB  

The following provides good practice guidance for taking teams on an away fixture for a day (not  overnight)  

 appoint a team manager with clear roles and responsibilities  

 appoint a designated safeguarding lead contact (not the team manager) who is appropriately  trained and competent for the role and responsibilities  

 establish well in advance where the fixture is  

 ensure you have sufficient staff to manage and look after the young people  

 obtain written permission from the parents/carers or carers for participation, transporting and  supervising. An up to date photograph of each child must be attached to the child’s consent form  (for use in the event of any child going missing)  

 ensure that a welfare plan has been written and communicated to staff, participants and carers  

 ensure all staff responsible for the young people have been DBS checked to the appropriate level  and staff have had appropriate safeguarding training  

 ensure that a risk assessment has been conducted  

 ensure that there is a contact available e.g a staff member who is not travelling away, who will act  as the key contact point if required.  

Accommodation  

Whatever the accommodation, the team manager should ensure that the children are safe. Discuss  your code of conduct and discipline policy with the staff at the accommodation. All children must  know which rooms staff are in and how to contact them if required.  

If rooms are equipped with satellite TV, inappropriate programmes may be available. It may be  possible to have these programmes disconnected.  

If rooms have fridges, all alcohol must be removed.  

Check the accommodation policy for extras on bills, breakages and lost keys. All accommodation  must be clean and with access to sufficient toilet and bathing facilities.  

It is not acceptable:  

 For children to share a bed  

 For male and female children to share a room 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 For staff to share a room with children  

Checks must be made to ensure that the needs of children with disabilities are met. For wheelchair  users, it is important to check access to the building, room and bathroom facilities  

Overnight Stays  

Those responsible for organising overnight stays should establish the purpose of the trip, confirm  the dates, location, and duration. You should also conduct a risk assessment, identify suitable venues  and facilities for both fixtures and accommodation and consider the following:  

 Purpose of the trip.  

 Who will be going, children? Staff?  

 How much will it cost? How much spending money is required?  

 What insurance cover is required?  

 Supervision of children, both playing and non-playing time.  

 Catering for all food requirements.  

 Communication with parents (see above)  

 Ensure a list of the team and staff is left, with contact number and address of the accommodation   Ensure that there are emergency contact numbers for all the team and staff.   An itinerary giving as much detail as possible.  

 Emergency procedures and telephone contacts.  

 Codes of contact for both staff and children.  

 Welfare and child protection procedures. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 14  

Social Media Guidance – FALMOUTH GOLF CLUB  

This guidance gives procedures that will support and underpin the use of social networking and  other online services within Falmouth Golf Club. It is important that all members, staff, volunteers,  coaches, officials/referees, board members, or anyone working on behalf of Falmouth Golf Club are  aware of this policy and agree to the following terms.  

Advice for Individual  

 Do not accept children as contacts on social networking sites if you hold a position of trust with  children/young people.  

 Where contact through social networking sites is used for professional reasons, restrict the  communication to professional content and obtain written consent from parents prior to  establishing contact.  

 Include a third party in any communications to children, e.g. copy parents into communications.  

 Use the privacy settings on the various sites to ensure that your content will only be viewed by  appropriate people.  

 Ensure that any content you place on a social networking site is age-appropriate. Do not use the  site to criticise or abuse others.  

 Know where to direct junior members and their parents for information.   Know how to report concerns.  

 Know how to keep data safe and secure. This should include the personal contact data of  individuals, such as mobile numbers, email addresses and social networking profiles.  

Advice for Children  

 Consider carefully who you invite to be your friend online and make sure they are who you  actually think they are.  

 There are websites that offer advice about protecting yourself online, such as www.ceop.gov.uk and www.childnet.com  

 Make sure you use privacy settings so that only friends can view your profile.   Remember that anything you post on websites may be shared with people you don’t know. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 Never post comments, photos, videos, etc., that may upset someone, that are untrue or that are  hurtful. Think about whether you may regret posting the content at a later date.  

 If you are worried or upset about something that’s been posted about you, or by texts you  receive from other juniors or adults involved with the club, raise this with your Club Welfare  Officer. Alternatively contact your National Governing Body Lead Safeguarding Officer (England  Golf 01526 351824). Do not suffer alone. You will be listened to and your concerns will be  taken seriously.  

 If you want to talk to someone anonymously, call Childline on 0800 1111, or contact them on the  web at www.childline.org.uk. You can also call the NSPCC on 0808 800 5000.  

Advice for Parents  

 Make yourself knowledgeable about social networking platforms and how they work.  

 Go on the internet with your child and agree what sites are acceptable to visit. Regularly check  that they are staying within the agreed limits.  

 Encourage your child to talk to you about what they have been doing on the internet.  

 Make sure they feel able to speak to you if they ever feel uncomfortable, upset or threatened by  anything they see online.  

 Encourage children to look out for each other when they're online. Explain that it's all part of  staying safe and having fun together.  

 Explain to children that it's not safe to reveal personal information, such as their name, address  or phone number on the internet. Encourage them to use a cool nickname rather than their own  name.  

 Attachments and links in emails can contain viruses and may expose children and young people to  inappropriate material. Teach children to only open attachments or click on links from people  they know.  

Further Advice for Parents of Young Golfers  

 If you are concerned about any texts, social networking posts or any other use of communication  technology by members of the golf club, volunteers or members of staff, raise this with the Club  Welfare Officer. They will look into the matter and take appropriate action. Alternatively contact  England Golf Lead Safeguarding Officer Tel 01526 351824.  

 In addition to reporting concerns to England Golf (National Governing Body), you should  immediately report possible online abuse to the Child Exploitation and Online Protection Centre  (CEOP) or the police. Law enforcement agencies and the internet service provider may need to 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

take urgent steps to locate a child and/or remove the content from the internet. Where a young  person may be in immediate danger, dial 999.  

 Do not post/send negative or critical comments or messages about other children in the club,  staff or volunteers. If you have concerns about a person, these should be raised using appropriate  channels within the club and not using social media.  

 If you wish to speak to an external organisation for advice, you can contact the NSPCC helpline  on 0808 800 5000. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 15  

Whistleblowing Policy – FALMOUTH GOLF CLUB  

Safeguarding children, young people and adults at risk requires everyone to be committed to the  highest possible standards of openness, integrity and accountability.  

As a club, we are committed to encouraging and maintaining a culture where people feel able to  raise a genuine safeguarding concern and are confident that it will be taken seriously.  

You may be the first to recognise that something is wrong but feel that you cannot express your  concerns as this may be disloyal to your colleagues or you may that you will be the victim of  harassment or victimisation as a result.  

Children, Young People and Adults at risk need someone like you to safeguard their welfare.  What is whistle blowing?  

In the context of safeguarding, “whistle blowing” is when someone raises a concern about the well being of a child or an adult at risk.  

A whistle blower may be:  

 a player;  

 a volunteer;  

 a coach;  

 other member of staff;  

 an official;  

 a parent;  

 a member of the public.  

Reasons for whistle blowing:  

Those involved in sport must acknowledge their individual responsibilities and bring matters of  concern to the attention of the relevant people and/or agencies. Although this can be difficult it is  particularly important where the welfare of children may be at risk.  

Each individual has a responsibility for raising concerns about unacceptable practice or behaviour:   To protect or reduce risk to others 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 To prevent a problem from becoming worse or more widespread  

 To prevent becoming implicated yourself  

What prevents those individuals from whistle blowing:  

 Starting a chain of events that they have no control of  

 Disrupting work or training  

 Fear of getting it wrong or making a mistake  

 Fear of repercussions  

 Fear of damaging careers  

 Fear of not being believed.  

If a child or an adult at risk is in immediate danger or risk of harm, the police should be contacted by  calling 999.  

Where a child or an adult at risk is not in immediate danger the first person you should report your  suspicion or allegation to is your Club Welfare Officer. If for any reason you cannot, or do not wish  to report the matter to your Club Welfare Officer please contact Ash Wilson England Golf Lead  Safeguarding Officer on 01526 351824 or email safeguarding@englandgolf.org 

Alternatively you can contact the Local Authority Designated Officer (LADO) or the NSPCC on  0808 800 5000.  

Information to include when raising a concern  

The whistle blower should provide as much information as possible regarding the incident or  circumstance which has given rise to the concern, including:  

 their name and contact details (unless they wish to remain anonymous);  

 names of individuals involved;  

 date, time and location of incident/circumstance; and  

 whether any witnesses were present.  

Falmouth Golf Club assures that all involved will be treated fairly and that all concerns will be  properly considered. In cases where suspicions prove to be unfounded, no action will be taken  against those who report their concerns, provided they acted in good faith and without malicious  intent.  

What happens next? 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

 You should be given information on the nature and progress of any enquiries – this may vary  depending on the nature and result of the investigations.  

 All concerns will be treated in confidence. During the process of investigating the matter, every  effort will be made to keep the identity of those raising the concern to the minimum number of  individuals practicable.  

 Your Club has a responsibility to protect you from harassment or victimisation  

 No action will be taken against you if the concern proves to be unfounded and was raised in good  faith  

 Malicious allegations may be considered a disciplinary offence  

The Public Interest Disclosure Act 1998 protects whistle blowers from victimisation, discipline or  dismissal where they raise genuine concerns of misconduct or malpractice.  

If the whistle blower does not believe that the concern has been dealt with appropriately and wishes  to speak to someone outside the club or the England Golf Governance Department the NSPCC  Whistleblowing advice line should be contacted on 0800 028 0285 or by emailing  help@nspcc.org.uk. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 16  

England Golf DBS Flowchart  

Is the individual carrying out any  of the following activities?  - Teaching, training, instructing,  caring for or supervising children  - Providing guidance and advice  on well-being for children  

- Driving a vehicle to solely  transport children  

Will the activity  

happen on a  

Yes  

No 

Does this activity happen as often  as any of the following?  

- Once a week or more often  - 4 or more days in a 30-day period  - ANY overnight between 2am and  6am  

Yes  

Will the individual be  

No 

There is NO  

No 

regular* basis?  

Yes 

The individual is eligible  

Yes  

sufficiently supervised  ** by someone in  Regulated Activity?  

No 

This is REGULATED  

requirement for a  DBS check in these  circumstances  

for an Enhanced DBS  without Barred List check.  England Golf advise that  this check is carried out.  

ACTIVITY. The individual  is required to have an  Enhanced DBS with the  Barred List check.  

* Regular is open to definition - it is suggested that annually would be insufficient but an argument  for eligibility could be made if the individual does an activity once a month or a number of times over  the summer period, for example.  

 **Supervision must be ‘reasonable in all the circumstances to ensure the protection of children’. It  must be ‘regular and day to day’ (supervision must not be concentrated in first few weeks and then  tail off). Supervision must be undertaken by someone who is in Regulated Activity themselves.  

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 17  

Categories of child abuse  

Abuse can happen on any occasion or in any place where children and young people are  present.  

Child abuse is any form of physical, emotional or sexual mistreatment or lack of care that leads to  injury or harm. Children may be abused in a family or in an institutional or community setting by  those known to them or, more rarely, by a stranger. Children can be abused by adults, either male  or female, or by other children.  

Safeguarding is defined as:  

 Protecting children from maltreatment;  

 Preventing impairment of children’s health or development;  

 Ensuring that children are growing up in circumstances consistent with the provision of safe and  effective care; and  

 Taking action to enable all children to have the best life chances.  

Child Protection is the activity that is undertaken to protect specific children who are suffering or  are likely to suffer significant harm.  

There are 4 main types of abuse: neglect, physical abuse, sexual abuse and emotional abuse. Children  and young people can also be harmed through poor practice and bullying within a sport setting.  

Neglect is when adults consistently or repeatedly fail to meet a child’s basic physical and/or  psychological needs which could result in the serious impairment of the child’s health or  development e.g. failure to provide adequate food, shelter and clothing; failing to protect a child  from physical harm or danger; or the failure to ensure access to appropriate medical care or  treatment. It may also include refusal to give love, affection and attention.  

Examples in sport could include a coach or supervisor repeatedly failing to ensure children are safe,  exposing them to undue cold, heat or extreme weather conditions without ensuring adequate  clothing or hydration; exposing them to unnecessary risk of injury e.g. by ignoring safe practice  guidelines, failing to ensure the use of safety equipment, or by requiring young people to participate  when injured or unwell.  

Physical abuse is when someone physically hurts or injures children by hitting, shaking, throwing,  poisoning, burning, biting, scalding, suffocating, drowning or otherwise causing harm. Physical harm  may also be caused when a parent or carer feigns the symptoms of, or deliberately causes, ill health  to a child whom they are looking after. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Examples in sport may be when the nature and intensity of training or competition exceeds the  capacity of the child’s immature and growing body; where coaches encourage the use of drugs or  harmful substances to enhance performance or delay puberty; if athletes are required to participate  when injured; or when sanctions used by coaches imposed involve inflicting pain.  

Sexual abuse is where children and young people are abused by adults (both male and female) or  other children who use them to meet their own sexual needs. This could include full sexual  intercourse, masturbation, oral sex, anal intercourse, kissing and sexual fondling. Showing children  pornographic material (books, videos, pictures) or taking pornographic images of them are also  forms of sexual abuse.  

Sexual abusers groom children, protective adults and clubs/organisations in order to create  opportunities to abuse and reduce the likelihood of being reported.  

Examples in sport may include coaching techniques involving physical contact with children creating  situations where sexual abuse can be disguised and may therefore go unnoticed. The power and  authority of, or dependence on, the coach if misused, may also lead to abusive situations developing.  Contacts made within sport and pursued e.g. through texts, Facebook or Twitter have been used to  groom children for abuse.  

Child Sexual Exploitation is a form of child sexual abuse. It occurs where an individual or group  takes advantage of an imbalance of power to coerce, manipulate or deceive a child or young person  under the age of 18 into sexual activity  

(a) in exchange for something the victim needs or wants, and/or  

(b) for the financial advantage or increased status of the perpetrator or facilitator. 

The victim may have been sexually exploited even if the sexual activity appears consensual. Child  sexual exploitation does not always involve physical contact; it can also occur through the use of  technology.  

Emotional abuse is the persistent emotional ill-treatment of a child so as to cause severe and  persistent adverse effects on the child’s emotional development. It may involve conveying to children  that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of  another person.  

It may feature age or developmentally inappropriate expectations being imposed on children or even  the over protection of a child. It may involve causing children to feel frightened or in danger by being  constantly shouted at, threatened or taunted which may make the child very nervous and  withdrawn. Some level of emotional abuse is involved in all types of ill-treatment of a child.  

Examples in sport may include children who are subjected to constant criticism, name-calling,  sarcasm, bullying, racism or pressure to perform to unrealistically high expectations; or when their  value or worth is dependent on sporting success or achievement. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 18  

Golf should be fun!  

You should feel safe and enjoy your  sport  

Is something worrying you?  

Do you need someone to talk to?  

Speak to your club welfare officer    

Club Welfare Officers Name:  

Grant Nicholls  

Email address:  

safeguarding@falmouthgolfclub.com  

Telephone Number: 07790 005807  

Alternatively, you can speak to someone at ChildLine 0800 1111 | NSPCC  0808 800 5000 | England Golf 01526 351851 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Golf Club Welfare Officer  

Role Description Template  

Are you…  

 Someone who always puts children’s welfare first?  

 Someone who wants children and young people to be safe and have fun?   Passionate about our Golf Club and feel that we could benefit from your skills and experience?  

If so, please consider applying to volunteer as a Club Welfare Officer at our Golf Club and help  everyone to have a great experience here.  

Who makes a good Club Welfare Officer?  

A good Club Welfare Officer is someone who is:  

 Able to work with a team to ensure that golf is a fun, enjoyable and safe experience for all.  

 Passionate about creating an environment that enables Children and Young People to thrive at  the golf club.  

 Accessible and approachable for children and adults (Ideally not the coach or volunteer with  direct responsibility for delivering the junior programmes at the Golf Club)  

Personal attributes of a good Club Welfare Officer include:  

 Friendly, approachable and enthusiastic.  

 Reliable and committed.  

 An ability to maintain records.  

 Caring and compassionate.  

 A child focused approach with good communication and listening skills.   An understanding of safeguarding, poor practice and abuse. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

The Roles and Responsibilities of a Club Welfare Officer  

Whilst everyone is responsible for safeguarding the Club Welfare Officer is the person within a Golf  Club with primary responsibility for managing and reporting concerns about children or adults at  risk and for putting in to place safeguarding procedures.  

Policy and Procedures  

1. To assist the club to put Safeguarding Policy and Procedures in place.  

2. To assist the club to put implementation plans in place for child safeguarding.  

3. To promote awareness of the Codes of Conduct for staff, volunteers, coaches, members  (juniors and adults) and parents.  

4. To ensure that safe recruitment procedures for staff and volunteers are followed.  

5. To ensure that all appropriate existing staff or volunteers have an up-to-date DBS Enhanced  Disclosure. These should be updated every 3 years.  

Referrals  

1. To be the first point of contact for club staff, volunteers, young people and parents for any  issues concerning child welfare / adults at risk, poor practice and potential or alleged abuse.  

2. To ensure that all incidents are reported correctly and referred in accordance with Policy  guidelines.  

3. To act independently and in the best interests of a child at the club, putting the child’s needs  above those of others and the club itself.  

4. To ensure confidentiality is maintained and information is only shared on a ‘need to know’ basis.  

5. Maintain contact details for the local children’s social care department, the police and Local  Safeguarding Children Board.  

6. Be the first point of contact with the England Golf Lead Safeguarding Officer.  Education and Training  

1. To advise the club on appropriate training for coaches and volunteers based on the England Golf  recommended training requirements.  

2. To signpost those with roles and responsibilities for children and young people to appropriate  safeguarding training opportunities.  

General 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

1. Work with others in the club to ensure a positive child-centred environment.  

2. Assist England Golf to fulfil its responsibilities to safeguard children, young people and adults at  risk at club level.  

3. To sit on the club management committee to advise on child safeguarding issues or be in  attendance as necessary.  

Some Top Tips for the Club Welfare Officer  

1. Be approachable. Make yourself known to members of the club and ensure all members are  aware that you are available to advise any person in the club who has a concern of a child  safeguarding nature.  

2. Raise awareness of Safeguarding at committee meetings and use recommended templates for  Policies and Procedures that promote best practice. Assist the club with putting these in place.  

3. Be knowledgeable and clear about how to make a referral. Follow the guidance and flow charts  provided by England Golf.  

4. Get to know your County Welfare Officer, Club Support Officer and England Golf Lead  Safeguarding Officer - they will help support you in your role.  

Time Commitment  

NB : This will vary from club to club, but will include attendance at club meetings and dedicated time  should any child protection concerns be raised.  

Knowledge  

1. An awareness of core legislation, government guidance and national framework for safeguarding  and promoting the welfare of children and young people.  

2. An awareness of the roles and responsibilities of statutory agencies (Children’s Social Care, the  Police and the NSPCC) and the Local Safeguarding Children Board.  

3. An awareness of equality issues, child protection and safeguarding adults at risk.  

4. An understanding of poor practice and abuse – behaviour that is harmful to children or adults at  risk.  

5. An understanding of England Golf’s recommended procedures relating to safeguarding children,  young people and adults at risk. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

6. Training  

The following training is required:  

A. Attendance at a UK Coaching Safeguarding and Protecting Children Workshop  

B. Attendance at a NSPCC Child Protection in Sport Unit “Time to Listen” child safeguarding  training for designated persons.  

NB : Please contact England Golf for advice and details of training for your Club Welfare Officer.  

How to apply  

England Golf asked Club Welfare Officers why they continued to volunteer in that role. The  response was that “They Enjoyed It”  

If you are interested in volunteering for this role, please contact Ian Lancaster for more details:  Email: ian@falmouthgolfclub.com Telephone: 01326 314296  

Thank you for your continued support, volunteers are vital to sustaining Falmouth Golf Club. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 19  

The purpose of this document is to make all our members aware of their safeguarding responsibility, identify  particular areas of the Safeguarding Policy that they should be aware of and give some guidance on reporting  procedures if a concern is identified.  

Safeguarding Children and Young People – A Short Guide for Club Members  

Falmouth Golf Club is committed to ensure that the sport of golf is one within which children and  young people involved can thrive and flourish in a safe environment and that all children, young  people and adults at risk have a fun, safe and positive experience when playing golf.  

Falmouth Golf Club is an affiliated member of England Golf and follows the England Golf  Safeguarding Children and Young People Policy and procedures.  

You might be thinking “What has safeguarding got to do with me?” 

Government guidance makes it clear that ‘Safeguarding is everyone’s responsibility’.  

Anyone who has a negative experience of sport at a young age is less likely to become a regular  long-term participant. It’s important for the future of your club and the sport as a whole that  children and young people have an enjoyable experience.  

All club members have a part to play in making that happen.  

All adults should contribute to the club meeting its overall duty of care, be aware of our club’s  safeguarding policy, and know what to do if they are concerned about a young person.  

Falmouth Golf Club asks our members to:  

 Familiarise yourself with the Falmouth Golf Club Safeguarding Policy.  

The full copy of the Falmouth Golf Club Safeguarding Children and Young People Policy is available  on our website www.falmouthgolfclub.com and on request from the management team.  

1. Falmouth Golf Club Codes of Conduct  

Adults should always be aware that age related differences exist and conduct themselves in a manner  that both recognises this and prioritises the welfare of children and young people.  

2. Anti-Bullying Policy  

Falmouth Golf Club believe that every effort must be made to eradicate bullying in all its forms.  Falmouth Golf Club will not tolerate bullying in any of its forms during club matches, competitions,  coaching or at any other time while at the club.  

3. Transport Policy 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

The club believes it is primarily the responsibility of parents/carers to transport their child/children  to and from events.  

4. Changing Room Policy  

The changing rooms are used by all members & visitors. Wherever possible adults will avoid  changing or showering at the same time as children but parents will be made aware that with limited  changing room space there will be occasions when adults and children may need to share the  facilities. Where a parent/carer does not consent to their child accessing the changing rooms, it is  their responsibility to either supervise the child while in the changing rooms or ensure that they do  not use them.  

5. Photography, Videoing and the use of Social Media Policies  

Think very carefully before contacting a young person via mobile phone, e-mail or social media.  

Do not accept children as contacts on social networking sites if you hold a position of trust with  children/young people.  

In general stick to group communications, copy the communication to a parent and only  communicate about organisational matters. 

What should I do if I’m concerned about a child or young person? 

A concern may involve the behaviour of an adult towards a child at the club, or something that has  happened to the child outside the club.  

Children and young people may confide in adults they trust, in a place where they feel comfortable.  

An allegation may range from verbal bullying, to inappropriate contact online, to neglect or  emotional abuse, to physical or sexual abuse.  

If you are concerned about a child, it is not your responsibility to investigate further, but it is your  responsibility to act on your concerns and share them.  

Pass the information to Falmouth Golf Club’s Welfare Officer who will follow the club’s Safeguarding  procedures.  

Name: Grant Nicholls  

Email Address: Safeguarding@falmouthgolfclub.com  

Telephone Number: 07790 005807  

If you believe the child is at immediate risk of harm, call the Police.  

Other useful contacts:  

NSPCC 24-hour helpline Tel: 0808 800 5000 | England Golf Lead Safeguarding Officer 01526 351824

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Appendix 20  

Photography Policy – Falmouth Golf Club  

Whilst the Falmouth Golf Club does not seek to prohibit those with a legitimate interest in filming  or photographing children participating in sporting activities it recognises that such activity should  take place within an appropriate policy framework.  

This policy applies at any Falmouth Golf Club event at which children under the age of 18 are  participating.  

Policy  

The Falmouth Golf Club policy is as follows;  

The welfare of children taking part in golf is paramount.  

Children and their parents/carers and/or the Falmouth Golf Club should have control over the  images taken of children at Falmouth Golf Club events.  

The golfing activity should not be misused purely for the purpose of obtaining images of children.  Images should not be sexual or exploitative in nature or open to misinterpretation and misuse.  

The identity of children in a published image should be protected so as not to make the children  vulnerable. (If the name of an individual golfer is published with their photograph to celebrate an  achievement other personal contact details should never accompany the picture).  

Procedure  

Official/professional photographers and those using ‘professional’ equipment  

The Falmouth Golf Club requires that anyone wishing to take photographic or video images, at any  Falmouth Golf Club event at which children under the age of 18 are participating, in an official or  professional capacity or using ‘professional’ camera or video equipment registers their details with  the Falmouth Golf Club Championship Office. This must be done before carrying out any such  activity on the golf course (including the practice ground) or surrounding area or in the clubhouse.  

Once registered an identification label will be issued as confirmation of registration. Anyone found  using photographic or video equipment without an appropriate identification label will be questioned.  

The Falmouth Golf Club reserves the right to refuse to grant permission to take photographic or  video images if it sees fit.  

Photographers must obtain consent from parents to take and use their child’s image. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Parents/carers/family members of competitors  

Parents, carers and family members taking occasional informal photographs with mobile devices of  their own child, ward or family member at a Falmouth Golf Club event do not need to register their  details with the Falmouth Golf Club.  

If such photographs include other children (eg at a prize presentation) they should not be publicly  displayed or published on social media unless the prior permission of the parents/carers of all the  children in the photographs has been obtained.  

Concerns  

If competitors or parents have any concerns they should raise them by contacting the Falmouth Golf  Club Championship Office immediately.  

The Falmouth Golf Club will notify the relevant authorities should it have any doubts as to the  authenticity of any individual taking photographs.  

Appendix 21  

Anti-bullying policy  

The Falmouth Golf Club will:  

 recognise its duty of care and responsibility to safeguard all participants from harm  

 promote and implement this anti-bullying policy in addition to our safeguarding policy and  procedures  

 seek to ensure that bullying behaviour is not accepted or condoned  

 require all members of the Falmouth Golf Club to be given information about, and sign up to, this  policy  

 take action to investigate and respond to any alleged incidents of bullying  

 encourage and facilitate children and young people to play an active part in developing and  adopting a code of conduct to address bullying  

 ensure that staff, volunteers and coaches are given access to information, guidance and/or training  on bullying. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Each participant, coach, volunteer or official will:  

 respect every child’s need for, and rights to, a play environment where safety, security, praise,  recognition and opportunity for taking responsibility are available  

 respect the feelings and views of others  

 recognise that everyone is important and that our differences make each of us special and should  be valued  

 show appreciation of others by acknowledging individual qualities, contributions and progress  

 be committed to the early identification of bullying, and prompt and collective action to deal with  it  

 ensure safety by having rules and practices carefully explained and displayed for all to see   report incidents of bullying they see – by doing nothing you are condoning bullying.  Bullying  

 all forms of bullying will be addressed  

 everybody in the Falmouth Golf Club has a responsibility to work together to stop bullying   bullying can include online as well as offline behaviour  

 bullying can include:  

 physical pushing, kicking, hitting, pinching etc.  

 name calling, sarcasm, spreading rumours, persistent teasing and emotional torment through  ridicule, humiliation or the continual ignoring of individuals  

 posting of derogatory or abusive comments, videos or images on social network sites   racial taunts, graffiti, gestures, sectarianism - sexual comments, suggestions or behaviour   unwanted physical contact  

 children with a disability, from ethnic minorities, young people who are gay or lesbian, or those  with learning difficulties are more vulnerable to this form of abuse and are more likely to be  targeted. 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Support to the child  

 children should know who will listen to and support them  

 systems should be established to open the door to children wishing to talk about bullying or any  other issue that affects them  

 potential barriers to talking (including those associated with a child’s disability or impairment)  need to be identified and addressed at the outset to enable children to approach adults for help  

 children should have access to helpline numbers  

 anyone who reports an incident of bullying will be listened to carefully and be supported  

 any reported incident of bullying will be investigated objectively and will involve listening carefully  to all those involved  

 children being bullied will be supported and assistance given to uphold their right to play and live  in a safe environment which allows their healthy development  

 those who bully will be supported and encouraged to stop bullying  

 sanctions for those bullying others that involve long periods of isolation, or which diminish and  make individuals look or feel foolish in front of others, will be avoided.  

Support to the parents/carers  

 parents/carers to be advised on Falmouth Golf Club bullying policy and practice   any incident of bullying will be discussed with the child’s parents/carers  

 parents/carers will be consulted on action to be taken (for both victim and bully) and agreements  made as to what action should be taken  

 information and advice on coping with bullying will be made available  

 support should be offered to the parents/carers including information on other agencies or  support lines.  

Useful contacts  

Falmouth Golf Club Welfare Officer, Grant Nicholls  

NSPCC Helpline 0808 800 5000  

ChildLine 0800 1111 / www.childline.org.uk  

Kidscape www.kidscape.org.uk 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

Anti-Bullying Alliance www.antibullyingalliance.org.uk England Golf Lead Safeguarding Officer 01526 351824 

Falmouth Golf Club Golf Club Limited, Swanpool Road, Falmouth, Cornwall, TR11 5BQ  

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